Frequently Asked Questions

Can I contact departments directly to sell my products/services?

  • Contact for solicitation of products/services should be directed to the Department of Procurement. We will arrange for a visit or phone call with other agency staff who utilize the product or service, as appropriate.

Does the District give preference points to local firms?

  • No.

What is the preference for minority or women-owned businesses?

  • Points or weighted scoring is not permitted for W/M/DBE firms. However, we encourage vendors to search the Florida Dept. of Transportation's DBE directory at https://www3.dot.state.fl.us/EqualOpportunityOffice/biznet/mainmenu.asp to determine which firms they can partner with to help LAMTD meet its DBE goal. Remember, as an FTA grantee, LAMTD is only permitted to report DBE contracting amounts. Other types of minority firms are not considered eligible under the DBE program.

Can I fax my bid to you?

  • For some Requests for Quotation, yes. Please follow the directions in that document.

Am I supposed to include tax in the price on a Request for Quotation?

  • No. The District is tax-exempt. A certification is available upon request.

Do you have some type of list that I can get on to do business with the District?

  • If you would like to register to do business with us, we have an on-line vendor registration system. Click on Vendor Registration.

If I'm not on your vendor list, am I still able to submit bids, quotes or proposals to the District?

  • Yes; however, should you be awarded a contract, we cannot issue a purchase order or contract to you until you register on this web site.

Which person in your office handles a particular type of procurement?

  • Please visit our Staff Directory web page for information on which Contract Officer to contact for a specific commodity/service.

How can I find out which services or commodities are currently available for proposal, quotation, or bidding?

  • See "current solicitations" in the upper left-hand corner.
  • Visit our office at 1248 George Jenkins Blvd, Building A, Lakeland FL 33815 (inside the Lakeland Industrial Park).

Where do I send my bid?

  • As directed in the solicitation.

How can I get a copy of the tabulation of bids on a particular bid?

  • After March 1, 2009 bid tabulations or source evaluation committee final summaries (for RFP's) are posted on this site. These documents are also posted on DemandStar.com for Onvia users.

How do I obtain payment for my invoice?

  • All invoices should be mailed to Accounts Payable, P.O. Box 1687, Lakeland FL 33802.

Are other departments allowed to make their own purchases?

  • Only as permitted through our purchasing card program administered by the Procurement Dept.

How can I set up an office visit?

  • Suppliers are encouraged to visit the Contract Officer responsible for the specific goods and services they provide. Appointments are preferred to ensure that full consideration will be provided. Please visit our Staff Assignments Web page for information on which Contract Officer to contact.

What is a Pre-Bid/Pre-Proposal conference?

  • The pre-bid/pre-proposal conference is a meeting held to discuss the specific Invitation for Bid (IFB) or Request for Proposal (RFP) document. This meeting gives you the opportunity to ask questions and to request clarifications in the documents. Pre-bid/pre-proposal conferences are held for most formal IFBs or RFPs solicited by LAMTD. The pre-bid/pre-proposal conference is not mandatory, but suppliers are strongly urged to attend.

What criteria is used to award bids and proposals?

  • Bids for goods and non-professional services are awarded to the lowest responsive and responsible bidder(s) meeting specifications. RFP award recommendations and some requests for quotations based on qualification factors of the firm are based on other criteria in addition to price. The solicitation document will specify the method of award.

What about bond and insurance requirements?

  • As directed by the solicitation document.

How can I thank an employee of the Procurement Department for their help?

  • Employees of the Procurement Department are prohibited from accepting gifts, trips, or any other items or services from a supplier. A simple "thank you" or a short letter is acceptable.
LAKELAND AREA MASS TRANSIT DISTRICT

1212 GEORGE JENKINS BLVD. / LAKELAND, FL 33815
(863) 688-RIDE / FAX (863) 683-4132 INFO@RIDECITRUS.COM